Purchase Orders ERP Module

Flexible Control

The Purchase Orders MRP module provides a flexible foundation to meet a broad range of procurement needs, including centralized or decentralized purchasing and global procurement. The MRP solution also supports advanced materials management strategies, such as consigned inventory.

Full Financial Visibility

The Purchase Orders MRP software module provides complete visibility into the financial impact of purchasing decisions and agreements, enabling you to monitor cash flow and overall performance.

Paperless Procurement with Approvals

The MRP solution reduces administrative costs and delays with a multi-level, on-line approval process for purchase orders, requisitions, blanket orders, and related invoices. Purchase Orders also supports Electronic Data Interchange (EDI), XML, and portal-based transactions to eliminate paper-based processes.

Buyer’s Workbench

GLOVIA G2’s Purchase Orders MRP system provides access to all relevant data from a single point so buyers can analyze supplier quotes and performance easily.

Comprehensive Functionality

The MRP solution includes functionality to support standard purchase orders, blanket orders, requisitions, receiving, and supplier returns. Purchase Orders provides comprehensive information about each supplier, including history. It supports orders for stock, non-stock, non-standard, and contracted services as well as project-specific materials. Orders can include multiple deliveries per line and multiple ship-to locations as well as drop shipments.

Simplifying with Outside Processing

Purchase Orders also handles outside processing by attaching a purchase order to a work order, which treats the work performed by an outside supplier as an additional routing operation while still providing full material visibility and control.

Receiving Controls

The MRP solution automatically rejects unwanted over-shipments and early deliveries from suppliers based on user-defined tolerances, which helps keep inventories lean. Cascaded receiving can be used to streamline data entry while optional move tickets help route materials to their final destination smoothly.

Just-in-Time Deliveries

Purchase Orders supports JIT by routing deliveries directly to the work centers or floor stock locations where they are needed. To expedite the process further, items can be earmarked to bypass inspection and enable automatic pay-on-receipt vouchering.

Supplier Management

The solution provides comprehensive performance ratings to help you select the right supplier for each situation. The ratings allow you to identify the top suppliers for quoting, pricing, contract negotiations and direct source location.

Features of the GLOVIA G2 Purchase Orders MRP software module include:

Purchase Order Entry

• Multiple item types for stock, non-stock, and non-standard items
• Multiple deliveries per line
• Order currency and exchange rate
• Required and rescheduled dateSupplier item cross references
• Receiving tolerance for over- and under-shipments and early deliveries
• Ship-to locations by header or line item
• Country of origin and dispatch
• Drop-shipment by line item
• Top, bottom, and line item comments
• Work order and sales order reference
• Approvals remotely with GLOVIA G2 Mobile Workplace

Purchase Order Receiving

• By item, supplier, or order number
• Receive in-full tolerance control for over-shipments
• View production shortages
• Just-In-Time receipts and pay-on-receipt vouchering
• Lot and serial number assignment
• Print move tickets with expedite messages
• Receiving history
• Landed cost calculated and accrued for imported items
• Stock dispositioning to pegging reference

Blanket Purchase Orders

• Supplier period or long-term contracts
• Authorized amount limit
• Multiple line items with quantity limits
• Start date, expiration date, and contract re-negotiation date
• Release tracking

Purchase Requisitions

• Manual entry or generated from GLOVIA G2 Materials Requirements Planning / Master Production Scheduling / Project Resource Planning
• Convert directly or split to multiple purchase orders
• Combine multiple requisitions on a single purchase order
• Conversion tolerance controls
• Approvals remotely with GLOVIA G2 Mobile Workplace

Consigned Inventory

• Line item marked for consignment
• No receiving record required at physical receipt
• Visibility of all consigned inventory, including on-hand and in-transit
• No impact inventory moves from consigned location to consigned location (receipt, inspection, warehouse, etc.)
• Financial ownership/liability transfer based on consumption (manual, GLOVIA G2, or XML)